Withdrawal, Cancellation & Refund Procedures for USSSA East
When a softball team withdraws prior to a weekend event
USSSA East understands that unforeseen circumstances, especially injuries, roster defections, player availability, etc. can occur over the course of a season. Teams should also plan for the unexpected and understand that the scheduling process starts weeks and sometimes months before an event is scheduled to take place.
- A full refund shall be given if a team withdraws on or before the 21st day prior to the tournament.
- A full refund less a $100 withdrawal fee shall be given if a team withdraws from the 20th day prior to a tournament up until the schedule is posted.
- A 50% refund shall be given if a team withdraws after the schedule is posted and a replacement team is found prior to 48 hours before the start of the event.
- No refund shall be given if a team withdraws after the schedule is posted and a replacement team is not found prior to 48 hours before the start of the event.
- No refund shall be given if a team withdraws within 48 hours before the start of the event regardless whether or not a replacement team is found. When this occurs it is still the team's obligation to notify the tournament director that they will not be participating.
When a softball team withdraws prior to a National Championship event
The withdrawal deadline and the entry deadline are the same. A team will be given a full refund of the entry fee and gate fee if they withdraw on or before the entry deadline. No refund of either the entry fee or gate fee will be given if a team withdraws after the entry deadline.
Refunds for cancellations or shortening of an event
While USSSA East and our Host Partners will make every attempt to play each event, weather and other unforeseen circumstances may prevent an event from being completed or in some cases, even starting. In those cases:
- An 80% refund will be given to teams that do not start any game in an event.
- A 50% refund will be given to teams starting less than ½ of its scheduled games.
- No refund will be given to teams starting ½ or more of its scheduled games.
Note: In the case where teams are due a refund but are registered and unpaid for future USSSA East or other Maryland Fastpitch Softball events with the same director, that refund shall be applied to the balance due on those future events.
USSSA East reserves the right to adjust this policy at any time to accommodate unusual circumstances.